NOTICE OF ANNUAL GENERAL MEETING

ROYAL NATAL YACHT CLUB

NOTICE OF ANNUAL GENERAL MEETING

 

NOTICE is hereby given, in terms of Rule 39 of the Constitution, that the One Hundred and Fifty Ninth Annual General Meeting will be held at the Clubhouse at 18H00 on Monday 28 August 2017.

 

AGENDA

  1. To read the Notice convening the Meeting.
  2. Apologies
  3. Obituaries
  4. To confirm the Minutes of the Annual General Meeting held on 30 August 2016
  5. To receive the Report of the General Committee together with the Balance Sheet and Income and Expenditure Account for the year ended 31 May 2017 together with the Auditors’ report.
  6. To decide, in terms of rules of the Constitution, whether or not candidates for membership shall pay entrance fees during the coming year and if so, the amount of such fees. (See Note 2).
  7. Amendment to the Constitution regarding voting rights for Platinum Members.
  8. To receive the result of the ballot for the election of:
  • The Commodore.
  • Members of the General Committee.
  • Members of the Sailing Committee.
  1. Appointment of the Yeoman of Signals (See Note 3)
  2. Appointment of Auditors.
  3. Development Levy. The General Committee proposes that this continue for the next year. (See Note 4)

BY ORDER OF THE GENERAL COMMITTEE

14 AUGUST 2017

 

 ________________________________________________________________________

 

EXPLANATORY NOTES

 

  1. COMMITTEE MEETINGS

In terms of the Constitution, separate meetings of the newly elected General and Sailing Committees will be held immediately after the Annual General Meeting.

 

  1. THE GENERAL COMMITTEE is unanimous in requesting the meeting to authorize it to charge entrance fees at its discretion.

 

  1. APPOINTMENT OF YEOMAN OF SIGNALS.

The current incumbent, Steve Cawdron, has indicated his willingness to continue.

 

  1. DEVELOPMENT LEVY

The General Committee is unanimous that the Development Levy continues to be charged. The incoming Committee may decide if the levy may be used for an in-house Youth Development Programme.

 

 ________________________________________________________________________

 

 NOTICE OF BALLOT IN TERMS OF CLAUSE 31.8 OF THE CLUB CONSTITUTION

 

  1. NOMINATION

Written nominations for the office of Commodore and the members of the General and Sailing Committees must be in the hands of the Club Manager not later than 18H00 on Thursday 24 August 2017. Only PLATINUM, GOLD (4 years unbroken membership) or SENIOR members may propose or second a nomination for the vacant position.

 

  1. GENERAL COMMITTEE

3 vacancies occur.

3 members retire by rotation

 

  1. SAILING COMMITTEE

4 vacancies occur.

3 members retire by rotation

1 member by resignation

 

  1. BALLOT

The election of the Commodore and members of the General and Sailing Committees shall be by Ballot

between  08H00 and 17H50 on the day of the Annual General Meeting.

 

  1. ELIGIBILITY

Only PLATINUM, GOLD (4 years unbroken membership) or

SENIOR members may vote. GOLD members with less than

4 years unbroken membership may attend the AGM but NOT participate.

The following classes of members may NOT take part in the Ballot NOR attend a General Meeting:

Honorary; Temporary; Probationary; Silver; Bronze, Explorer, Absentee, Rod & Reel, Marlin Club and

Corporate (only ‘nominated representative’ may vote).

 

 

 

BY ORDER OF THE GENERAL COMMITTEE

14 AUGUST 2017

 

 ________________________________________________________________________

 

ANNEXURE

PLATINUM MEMBERS VOTING RIGHTS AMMENDMENT

 

 

CONSTITUTION

 

It is therefore proposed that an amendment/addition to the RNYC constitution be made as follows;

 

  1.  AD PARAGRAPH 5.3

 

Replace with the following:

 

“”Voting Rights” shall mean the right to vote, by ballot or otherwise, as the case might be, at an election of an

office bearer of the Club, or its General Committee or its Sailing Committee, and at any meetings called under

the provisions of this Constitution”.

 

  1. AD PARAGRAPH 6.2

 

Replace with the following:

 

“A platinum member shall enjoy full voting rights on the basis that such member’s vote, whether by ballot, show

of hands or otherwise, shall count as three votes”.

 

  1. AD PARAGRAPH 7.5

 

Add the following:

 

“And such member’s vote, whether by ballot, show of hands or otherwise, shall count as only a single vote”.

 

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