ROYAL NATAL YACHT CLUB

NOTICE OF ANNUAL GENERAL MEETING

 

 

NOTICE is hereby given, in terms of Rule 39 of the Constitution, that the One Hundred and Fifty Eighth Annual General Meeting will be held at the Clubhouse at 18H00 on Tuesday 30 August 2016.

 

 AGENDA

1. To read the Notice convening the Meeting.
2. Apologies
3. Obituaries
4. To confirm the Minutes of the Annual General Meeting held on 25 August 2015
5. To receive the Report of the General Committee together with the Balance Sheet and Income and Expenditure Account for the year ended 31 May 2016 together with the Auditors’ report.
6. To decide, in terms of rules of the Constitution, whether or not candidates for membership shall pay entrance fees during the coming year and if so, the amount of such fees. (See Note 2).
7. Amendment to the Constitution regarding Lipton Cup Trustees (See Annexure attached).
8. To receive the result of the ballot for the election of:

• The Commodore.
• Members of the General Committee.
• Members of the Sailing Committee.

1. Appointment of the Yeoman of Signals (See Note 3)
2. Appointment of Auditors.
3. Development Levy. The General Committee proposes that this continue for the next year. (See Note 4)

BY ORDER OF THE GENERAL COMMITTEE

15 AUGUST 2016

 

EXPLANATORY NOTES

 

1. COMMITTEE MEETINGS

In terms of the Constitution, separate meetings of the newly elected General and Sailing Committees will be held

immediately after the Annual General Meeting.

 

2. THE GENERAL COMMITTEE is unanimous in requesting the meeting to authorize it to charge entrance fees at its discretion.

 

3. APPOINTMENT OF YEOMAN OF SIGNALS.

The current incumbent, Steve Cawdron, has indicated his willingness to continue.

 

4. DEVELOPMENT LEVY

The General Committee is unanimous that the Development Levy continues to be charged. The incoming Committee may

decide if the levy may be used for an

in-house Youth Development Programme.

 

 

NOTICE OF BALLOT IN TERMS OF CLAUSE 31.8 OF THE CLUB CONSTITUTION

 

1. NOMINATION

Written nominations for the office of Commodore and the members of the General and Sailing Committees must be in

the hands of the Club Manager not later than 18H00 on Friday 26 August 2016. Only PLATINUM, GOLD (4 years

unbroken membership) or SENIOR members may propose or second a nomination for the vacant position.

 

2. GENERAL COMMITTEE

3 vacancies occur.

3 members retire by rotation

 

3. SAILING COMMITTEE

7 vacancies occur, 4 for a 2 year period of office and 3 for a 1 year

3 members retire by rotation

3 member by resignation

 

4. BALLOT

The election of the Commodore and members of the General and Sailing Committees shall be by Ballot between 08H00

and 17H50 on the day of the Annual General Meeting.

 

5. ELIGIBILITY

Only PLATINUM, GOLD (4 years unbroken membership) or

SENIOR members may vote. GOLD members with less than

4 years unbroken membership may attend the AGM but NOT participate.

       The following classes of members may NOT take

part in the Ballot NOR attend a General Meeting:

Honorary; Temporary; Probationary; Silver; Bronze, Explorer, Absentee, Rod & Reel, Marlin Club and

Corporate (only ‘nominated representative’ may vote).

 

 

 

BY ORDER OF THE GENERAL COMMITTEE

15 AUGUST 2016

_______________________________________________________________________________________

 

ANNEXURE

LIPTON CUP TRUSTEES CONSTITUTIONAL AMMENDMENT

 

  

MOTIVATION

 

The Lipton Cup was, is, and for the foreseeable future will be, the premier trophy competed for by South African club sailors at a national level. The RNYC has always been actively involved in challenging for the Cup, having won the trophy many times in earlier years, followed by a number of lean years. Over the past 10 years we have been able to field some very competitive teams, with the highlight being victory in the 2012 challenge.

 

RNYC challenges have tended to be defined by the person(s) coordinating the campaign; however there has often been a lack of continuity from one year to the next. This is due to a number of reasons ranging from a change in the guard at flag officer level, to personality driven fall outs of involved parties.

 

With the RNYC now having invested significant capital in boats and equipment, it is proposed that a small group of Trustees be appointed to provide continuity and direction to the Club’s Lipton Cup challenges. The Trustees should number 3, and should be long standing Club members who have had past experience and/or involvement in the Lipton Cup challenges. The position should be at the invitation of the General Committee, and in order to provide continuity the Trustees should serve for 5 years.

 

CONSTITUTION

 

It is therefore proposed that an amendment/addition to the RNYC constitution be made as follows;

 

A new paragraph be added to clause 35 (POWERS OF THE GENERAL COMMITIEE) and be inserted between paragraphs 35.7 and 35.8 and numbered 35.8. Existing paragraph 35.8 shall be renumbered

35.9 and subsequent paragraphs renumbered accordingly.

 

35.8     To appoint by invitation three (3) members to act as Trustees of the Club’s Lipton challenges. These Trustees shall be long standing members who have had past experience and/or involvement in the Lipton Cup. The Trustees shall serve for a period of five (5) years, and may be invited to extend their tenure by mutual consent. Any vacancy that may occur during the tenure period shall be filled by the General Committee. These Trustees shall be charged with providing continuity and direction to the Lipton Cup challenges, and shall be responsible for oversight of the Club’s assets relating to these challenges.